What documents do I need when I'm getting ready to close?

Here's a list of documents agents need to attach to their Dotloop checklist one week prior to closing on a listing or transaction. 

1. Fully Executed Contract

• Ensure the contract is fully executed with signatures from both buyer and seller.

• Attach the final signed contract to Dotloop.

2. Referral Forms (If Applicable)

• If a referral is involved in the transaction, make sure the referral form is completed and signed by the referring and receiving agents or brokerages.

• Attach the referral agreement to Dotloop.

3. Brokerage Statement Request

• Submit a request to the brokerage for the final statement to give to the title (or attorney)

• Attach the statement request to Dotloop.

• Within 2 business days a brokerage statement will be attached to your checklist

• Email the brokerage statement to the attorney/title company so they know how to disburse compensation

4. Commission Adjustment Form (If Applicable)

Documents any changes to the originally agreed-upon commission, such as a reduction or adjustment or if commission should be applied to the sales amount

• Complete a commission adjustment form if there has been any agreed change to the original commission.

• Ensure both agent and managing broker sign the adjustment form.

• Attach the commission adjustment to Dotloop.

5. All Other Required Documentation (Per Dotloop Checklist)

• Review Dotloop's specific transaction checklist to verify any missing or incomplete documents (e.g., disclosures, inspection reports, HOA docs, etc.).

• Attach any remaining required documents to the Dotloop checklist to ensure the file is complete.

6. Signed Compensation Agreement

Confirms the seller’s or buyer’s agreement regarding the compensation offered to the brokerage or buyer’s agent.

• Ensure the signed compensation agreement, whether offered by the seller to the buyer’s agent or another agreement regarding commissions, is completed.

• Attach the signed compensation agreement to Dotloop.

After Document Completion

• Document Checklist Review: Conduct a final review of the Dotloop checklist to ensure all required documents are attached and accurately completed.