What documents do I need when Listing a Property?

Here's a list of documents agents need when working with a seller to acquire a listing:

1. Listing Agreement

• Seller and agent review and seller sign.

• Agent submits to the managing broker for approval and signature/initials.

Listing may not go on the MLS or be advertised until this has been completed and uploaded into a checklist in Dotloop

2. Affiliated Business Disclosure

• Agent explains affiliations with Rivers title companies

• Seller signs to acknowledge understanding.

3. Anti-Fraud Disclosure

• Agent reviews fraud prevention practices with the seller.

•  Seller signs to confirm acknowledgment of anti-fraud obligations.

4. $100 Commission Rider

• Seller signs to confirm understanding and agreement.

• Agent includes this rider as part of the listing contract.

5. Real Property Disclosures

• Seller completes and signs the appropriate disclosure forms regarding the property's condition (e.g., structural issues, known defects).

• Agent reviews and files with the listing documents (and uploads this onto the MLS)

6. Lead or Radon Disclosures (As Needed)

• If applicable, seller completes and signs required lead and/or radon disclosure forms.

• Agent ensures inclusion of these disclosures in the property listing materials.(and uploads this onto the MLS)

7. Brokerage-to-Brokerage Compensation Agreement  

• Seller signs to authorize the agent to extend compensation offers to buyer agents.

• Agent files as part of the listing documentation.and should share this with buyer’s agents

8.   Disclosure of Personal Interest

 Purpose: Ensures transparency if the agent has a personal interest in the transaction (e.g., purchasing for themselves, family, close friends, or repeat clients).

• Agent completes the personal interest disclosure, stating the relationship with the seller.

• Buyer signs the document to acknowledge the agent’s personal involvement or interest

After Document Completion

• Document Storage: Ensure all signed documents are attached to Dotloop Checklist PRIOR TO PUTTING LISTING ON THE MARKET

• Review Period: Double-check all documents for completeness and compliance before activating the listing on MLS