What documents do I need when working with a Landlord listing a rental property?

Here's a list of documents agents need when working with a landlord to rent a property 

#1. Listing Agreement 

• Agent completes the Listing Agreement with all necessary details, including rental terms, commission, and duration of the listing.

• The agreement must be signed by the landlord and the managing broker.

• Attach the signed agreement to the checklist in Dotloop. listing may not go on the MLS or be advertised until this has been completed and uploaded into a checklist in Dotloop

#2. Lead-Based Paint Disclosure (If Property Built Before 1978)

• Provide the Lead-Based Paint Disclosure to the landlord, detailing any known hazards.

• The disclosure must be signed by both the landlord and any prospective tenants during the leasing process.

• Attach the signed lead disclosure to the checklist in Dotloop

#3. Radon Disclosure

• Ensure the landlord acknowledges and signs the disclosure.

• Attach the signed radon disclosure to the checklist in Dotloop

#4. Brokerage-to-Brokerage Compensation Agreement (If Offering Tenant Agent Compensation)

Documents the compensation arrangement between the listing agent’s brokerage and the tenant’s agent, if the landlord is offering compensation to the tenant’s agent.

• Complete the Brokerage-to-Brokerage Compensation Agreement specifying the amount or percentage of compensation offered to the tenant’s agent.

• Ensure the agreement is signed by both brokerages.

• Attach the signed compensation agreement to the checklist in Dotloop

#5.   Disclosure of Personal Interest

   Purpose: Ensures transparency if the agent has a personal interest in the transaction (e.g., purchasing for themselves, family, close friends, or repeat clients).

• Agent completes the personal interest disclosure, stating the relationship with the buyer.

• Buyer signs the document to acknowledge the agent’s personal involvement or interest

#6 Heat Disclosure

The listing agent needs to order a heat disclosure if tenant pays the heating costs and the property is in the city of Chicago

Final Steps: Listing and Compliance

• Complete Document Review: Ensure all necessary documents are fully completed, signed, and attached to the transaction file (e.g., Dotloop).

• Listing Activation: Once all documents are completed, activate the rental listing on MLS or other platforms.